Join us

The Central Services support team plays a vital role in ensuring the smooth and efficient running of the operations within the law firm and we have an exciting opportunity for an experienced administrator to join this team. This role will involve a wide range of tasks to support the efficient and overall productivity of the workplace.

Our approach, as a firm, is guided by our three core values that shape everything we do: Supportive, Dynamic, Exceptional!

Successful applicants will be responsible for:

• Working with the Team Leader, assisting with supervising the day-to-day work of the Central Services team, allocating tasks, monitoring workloads and ensuring service standards are consistently met.
• Providing practical, supportive leadership to team members, including guidance, training and regular communication on priorities.
• Providing comprehensive and supportive administrative support to Solicitors, Partners and others, facilitating daily business processes and helping to maintain a professional and client-focused environment.
• Work with the Team Leader to co-ordinate department cover.
• Ensuring collection and delivery of all mail whilst keeping accurate records for registered mail and recorded mail
• Maintaining and organising physical and electronic filing systems for clients and case records
• Dealing with telephone and email queries
• Supporting and improving processes administrative processes, procedures and systems to increase efficiency, accuracy and consistency.
• Handling confidential information in accordance with data protection regulations and firm policies
• Supporting on reception to meet and greet clients and ensuring a welcoming and professional reception
• Retrieval of archived records when required
• Ordering and maintaining office supplies and equipment
• Carrying out any other general administrative or office duties in line with business requirements.

Essential skills and qualifications:

• Previous experience in an administrative role, preferably within a legal or professional services environment.
• Experience of supervising, coordinating or supporting the work of others, with the ability to set priorities and maintain high standards.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities, with keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and case management systems.
• Ability to prioritise competing demands, work independently and contribute positively as part of a team.
• Discretion and professionalism when handling sensitive information.
• Adaptability and willingness to learn new procedures and technologies.
• Understanding of basic financial processes and office administration.
• Ability to work under pressure and to deadlines and remain calm and solutions-focused.
• Positive attitude, reliability, and a dynamic approach to problem-solving.

We offer an excellent benefits package and a motivating and engaging culture.
If you would like any further information or to apply for this role, please send your CV to katie.hill@hay-kilner.co.uk.

The Central Services support team plays a vital role in ensuring the smooth and efficient running of the operations within the law firm and we have an exciting opportunity for an experienced administrator to join this team. This role will involve a wide range of tasks to support the efficient and overall productivity of the workplace.

Our approach, as a firm, is guided by our three core values that shape everything we do: Supportive, Dynamic, Exceptional!

Successful applicants will be responsible for:

• Providing comprehensive and supportive administrative support to Solicitors, Partners and others, facilitating daily business processes and helping to maintain a professional and client-focused environment
• Ensuring collection and delivery of all mail whilst keeping accurate records for registered mail and recorded mail
• Maintaining and organising physical and electronic filing systems for clients and case records
• Dealing with telephone and email queries
• Photocopying, scanning and uploading of documents
• Handling confidential information in accordance with data protection regulations and firm policies
• Supporting on reception to meet and greet clients and ensuring a welcoming and professional reception
• Retrieval of archived records when required
• Ordering and maintaining office supplies and equipment
• Carrying out any other general administrative or office duties in line with business requirements

Essential skills and qualifications:

• Previous experience in an administrative role, preferably within a legal or professional services environment.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities, with keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and case management systems.
• Ability to prioritise workload and work independently as well as part of a team.
• Discretion and professionalism when handling sensitive information.
• Adaptability and willingness to learn new procedures and technologies.
• Understanding of basic financial processes and office administration.
• Ability to work under pressure and to deadlines.
• Positive attitude, reliability, and a dynamic approach to problem-solving.

We offer an excellent benefits package and a motivating and engaging culture
If you would like any further information or to apply for this role, please send your CV to katie.hill@hay-kilner.co.uk.

Prior experience of working within a secretarial role within a law firm is required.
Successful applicants will report to their relevant Head of Department and will be responsible for:

• Copy typing
• Ensuring documents are correctly filed, both electronically and hard copy
• Having direct contact with the firm’s clients
• Dealing with legal documents when required
• Copying and preparing mail and disclosures for dispatch
• Making appointments, arranging meetings and maintaining diaries
• Provision of excellent support and assistance to Lawyers

The following skills and experience are relevant:

• Good speed and accuracy when typing
• Knowledge of word processing systems
• Experience of working independently and as part of a team
• Excellent organisational and communication skills
• Knowledge of legal terminology

We offer an excellent benefits package as well as a great working environment.

If you would like to apply for this role, please send your CV to katie.hill@hay-kilner.co.uk.

Hay & Kilner are a full-service law firm with offices in the heart of Newcastle city centre and in Wallsend Town centre and we are currently expanding our team.

Hay & Kilner provides a comprehensive service across an extensive range of practice areas, which covers all our client’s legal requirements.

Successful applicants will report to the Head of Department and will:

• Have experience in dealing with Property Litigation matters
• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm
• Be working with a very diverse range of clients and handling their own caseload
• Manage their own caseload while maintaining accurate, detailed and up to date case files, ensuring confidentiality is maintained and all data protection regulations are adhered to
• Take an active role in business development activities within the Dispute Resolution Team and across the wider firm.

They will be able to get involved in and should have experience of dealing with a variety of matters including:

• Contractual disputes and resolutions
• Property Litigation
• Commercial Property disputes
• Agricultural and Rural disputes
• Lease renewals (1954 Act)
• Dilapidations
• Forfeiture and possession claims
• Service charge and rent arrears disputes
• Breach of covenant claims
• Boundary, easement, and right of way issues

The following skills and experience are relevant:

• Experience in dealing with a wide range of property litigation matters
• Experience in dealing with real estate contractual disputes would be extremely helpful
• Provide clear, strategic advice to clients ranging from SMEs to large corporates, developers, landowners, and managing agents.
• Work closely with colleagues across Property, Corporate, and Dispute Resolution teams to deliver an integrated client service
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• Adhering to all file and case management policies and procedures / compliance
• Accurately recording all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Maintaining knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a caseload effectively, while also collaborating with colleagues when necessary
• Maintenance of knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Participating in and engaging with supervision
• A willingness to be involved in business development and develop own client base.

We offer an excellent benefits package and a friendly working environment.

Successful applicants will report to the Head of Department and will:

• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm
• Be working with a very diverse range of clients and handling your own caseload
• Manage their own caseload while maintaining accurate, detailed and up to date case files, ensuring confidentiality is maintained and all data protection regulations are adhered to
• Take an active role in business development activities within the Commercial department and across the wider firm.

They will be able to get involved in and should have experience of dealing with a variety of matters including:

• Claims in the construction, engineering and energy sectors
• Professional negligence claims involving construction professionals
• Adjudication and adjudication enforcement work
• Arbitration
• Litigation
• Other forms of alternative dispute resolution to include mediation

The following skills and experience are relevant:

• Experience in dealing with a wide range of litigation matters
• Experience in dealing with contractual disputes would be extremely helpful
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• Adhering to all file and case management policies and procedures / compliance
• Accurately recording all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Maintaining knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a caseload effectively, while also collaborating with colleagues when necessary
• Maintenance of knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Ensuring continuing competence through identifying and addressing any learning needs
• Participating in and engaging with supervision
• Maintaining a good knowledge and understanding of IT systems
• A willingness to be involved in business development

We offer an excellent benefits package and a friendly working environment.

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell

Successful applicants will report to the Head of Department and will:

• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm.
• Be working with a very diverse range of clients and handling your own caseload.
• Manage their own caseload while maintaining accurate, detailed and up to date case files, ensuring confidentiality is maintained and all data protection regulations are adhered to.
• Be involved with a wide variety of matters, including dealing with all aspects of insolvent and distressed businesses. This will include advising insolvency practitioners, directors and senior management, secured and unsecured creditors, as well as investors looking for opportunities to regenerate businesses.
• Be involved with company restructurings, both of solvent businesses as well as by means of Company Voluntary Arrangements and Restructuring Plans.
• Take an active role in business development to grow your own network of introducers and help to raise the profile of you, the team and the firm.
• Assist the Team’s partner with various matters in this field.

The following skills and experience are relevant:

• Qualified solicitor or experienced fee earner with experience in Corporate restructuring and insolvency
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• Adherence to all file and case management policies and procedures / compliance
• Accurate recording of all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Work as a team player with other fee earners and support staff
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a caseload effectively, while also collaborating with colleagues when necessary
• Maintenance of knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Ensuring continuing competence through identifying and addressing any learning needs
• Participating in and engaging with supervision
• Maintaining a good knowledge and understanding of IT systems
• A willingness to be involved in business development

We offer an excellent benefits package and an unrivalled working environment. If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell.

Successful applicants will report to the Head of Department and will:

• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm.
• Be working with a very diverse range of clients and handling your own caseload.
• Manage their own caseload while maintaining accurate, detailed and up to date case files, ensuring confidentiality is maintained and all data protection regulations are adhered to.
• Be involved with a wide variety of matters, including rural property sales and purchases, refinancing of farms and land, farm business tenancies, agricultural holdings act tenancies and easements over land.
• Take an active role in business development to grow your own network of introducers and help to raise the profile of you, the team and the firm.
• Assist the Team’s rural property partner with various rural property matters.

The following skills and experience are relevant:

• Experience of dealing with property transactions, including the sale and purchase of rural and agricultural property
• Working independently and as a qualified solicitor or experienced fee earner with experience in law relating to agricultural/rural property
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• Adherence to all file and case management policies and procedures / compliance
• Accurate recording of all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Work as a team player with other fee earners and support staff
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a caseload effectively, while also collaborating with colleagues when necessary
• Maintenance of knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Ensuring continuing competence through identifying and addressing any learning needs
• Participating in and engaging with supervision
• Maintaining a good knowledge and understanding of IT systems
• A willingness to be involved in business development
• Have their own network of introducers

You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. We also offer a great working environment in brand new, state of the art offices based in Newcastle City Centre.
If you would like to apply or have an informal discussion around this role, please contact Ruth Fell.
ruth.fell@hay-kilner.co.uk.

The successful candidate will have at least 3 years PQE, however this is a guide and does not prevent those with less experience from applying to the role.

Successful applicants will report to the Head of Department and will:

• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm
• Be working with a very diverse range of clients and handling their own caseload
• Maintain accurate, detailed and up to date case files, ensuring confidentiality is ensured and all data protection regulations are adhered to
• Take an active role in business development to help to raise the profile of you, the team and the firm
• Assist the team’s Partner with a variety of matters
• Endeavour to achieve monthly financial targets, including billing and chargeable hours

They will be able to get involved in a variety of matters including:

• Representing clients throughout the criminal justice system, including police stations, Magistrates Court and also Crown Court.
• Provision of advice to clients, review of documentation relating to an offence, research, plan and investigation of matters, visiting police stations and prisons to collaborate with clients, draft legal documents and formulate an accurate and compelling defence for the client.

The following skills and experience are relevant:

• Qualified solicitor or experienced fee earner with experience in Criminal Law
• Qualified Duty Solicitor is highly desirable
• Police Station Accredited is desirable
• Higher advocate in the Crown Court is also desirable but not essential
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• An ability to communicate effectively with clients and opposing solicitors
• Adhering to all file and case management policies and procedures / compliance
• Accurately recording all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Working collaboratively with other fee earners and support staff
• Maintaining knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a diverse caseload effectively
• Participating in and engaging with supervision
• Maintaining a good knowledge and understanding of IT systems
• A willingness to be involved in business development
• We offer an excellent benefits package and a friendly working environment.

If you would like to apply for this role, please send your CV to Ruth Fell, HR Manager at ruth.fell@hay-kilner.co.uk

Successful applicants will report to the Head of Department and will:

• Play an integral role in providing comprehensive and accurate legal advice and guidance to existing and new clients to the firm
• Be working with a very diverse range of clients and handling your own caseload
• Provide exceptional legal advice and guidance on a wide range of private client matters, including Wills, administration of estates, LPAs, trusts and estate planning
• Prepare legal documents and be responsible for the drafting of Wills, trusts and LPAs
• Manage their own caseload while maintaining accurate, detailed and up to date case files, ensuring confidentiality is maintained and all data protection regulations are adhered to
• Offer guidance to our clients during probate and estate administration processes and drafting all associated documents including Legal Statements, HMRC forms, Deeds of Variation, Assets, Assignments, asset transfer forms, R185 forms etc.
• Contribute to marketing and business development activities for the team and firm
• Supervise and support more junior members of the team
• Administering trusts created both in lifetime and on death including all HMRC compliance where required and working with the trustees/their investment advisers/accountants
• Business Development to grow your own network of introducers and help to raise the profile of you, the team and the firm

The following skills and experience are relevant:

• Qualified solicitor or experienced fee earner with experience in private client law
• Strong knowledge and expertise in Wills, trust, probate, estate planning, tax planning and asset protection
• Ideally, have experience with succession planning for rural/farming clients
• Ideally be a qualified member of STEP
• An ability to balance the demands of clients/caseload and non-casework responsibilities
• Adherence to all file and case management policies and procedures / compliance
• Accurate recording of all time, chargeable and non-chargeable
• Ensuring that the billing of files is carried out efficiently and at the earliest opportunity
• Work as a team player with other fee earners and support staff
• Proven track record of providing high-quality legal advice and achieving positive outcomes for clients
• Exceptional communication and interpersonal skills, with the ability to build trust and rapport with clients
• Ability to work independently and manage a caseload effectively, while also collaborating with colleagues when necessary
• Maintenance of knowledge and skills in relevant practice area keeping up to date with relevant legislation and case law
• Ensuring continuing competence through identifying and addressing any learning needs
• Participating in and engaging with supervision
• Maintaining a good knowledge and understanding of IT systems
• A willingness to be involved in business development

If you would like to apply for this role, please send your CV to Ruth Fell, HR Manager.

Successful applicants will:

• Assist the Team with all types of commercial contract work
• Have direct contact with the firm’s clients
• Be involved in business development activities within the Commercial Team and across the wider firm

They will be able to get involved in a variety of matters including:

• Manufacturing and supply contracts
• Distribution and agency agreements
• Franchising
• Terms and conditions of business
• Advising on on-line contracting
• Software development, licensing and distribution
• Software and hardware supply, maintenance and support agreements
• Hosting and consultancy
• Outsourcing
• Tech business deals including grants, investments, sales and acquisitions
• Cloud-based services such as Software as a Service (SaaS) and Platform as a Service (PaaS)
• Joint ventures
• End User License Agreements (EULAs)
• Research and development agreements

The ideal candidate will:

• Be ambitious and proactive with an ability to successfully manage a busy workload
• Be willing to be involved in business development, networking and supporting with client work
• Have the ability to work collaboratively and also independently
• Have a high level of accountability
• Be commercially aware
• Possess great organisational skills and the ability to manage large caseloads and projects
• Have the desire to grow with the firm and actively contribute to the firm’s future success
• Have experience of dealing with a variety of types of commercial contracts, ideally including technology sector contracts
• Have the ability to provide first class client care

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell.

Successful applicants will report to our Head of Corporate and will:

• Assist and supervise the Team with all types of corporate transactional work
• Preferably have their own good quality corporate workload
• Establish exceptional relationships with the firm’s clients
• Be involved in business development activities within the Corporate Team and across the wider firm

They will be able to get involved in a variety of matters including:

• Business and share acquisitions and disposals
• Management buy-outs
• Corporate refinancing
• Advising investee companies
• Group reorganisations
• Share buybacks

The following skills and experience are relevant:

• Experience of dealing with corporate transactions, including business and share acquisitions and disposals
• Working independently and as part of a team
• Good organisational skills and the ability to manage large caseloads and projects
• The desire to grow with the firm and the ability to confidently advise and work with clients at all levels, up to Directors and CEO’s
• Provision of first-class client care
• You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. - We also offer a great working environment in state of the art offices based in Newcastle City Centre.

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell. ruth.fell@hay-kilner.co.uk.

Successful applicants will report to our Head of Corporate and will:

• Provide practical advice on all banking matters.
• Advise lenders, investors and corporate borrowers on bank loan facility documentation and private equity house investment documentation.
• Draft, review, negotiate and advise on all types of bank security documentation (including debentures, legal charges, corporate guarantees, deeds of priority etc).
• Advise on the enforcement of security.
• Advise on company law provisions in relation to funding transactions, working closely with the corporate and commercial property teams.
• Have their own good quality banking workload.
• Be involved in business development activities within the corporate team and across the wider firm.

The following skills and experience are relevant:

• The ability to provide excellent client service and to build and maintain strong working relationships with all stakeholders.
• Working independently and as part of a team.
• Good organisational skills and the ability to manage a large caseload.

You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. We also offer a great working environment in state of the art offices based in Newcastle City Centre.